Administrative Assistant

  • Location: Chicago
  • Department: Financial Operations
  • Work Status: Full-time

Overview

At Relativity, we make software to help users organize data, discover the truth, and act on it. Our e-discovery platform is used by more than 13,000 organizations around the world to manage large volumes of data and quickly identify key issues during litigation, internal investigations, and compliance projects.

Here you can own your career in a community of values-driven people who help our customers around the world solve complex data challenges. If this sounds like the place for you, check out the details of this position below.

As an Administrative Assistant, you will be responsible for providing general support to the VP of Marketing and Sales Director (in addition to their teams) within our customer group at Relativity. The Administrative Assistant is responsible for making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. In this role, you will ensure the efficient and smooth day-to-day operation of the leaders' office.
 

Role Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain departmental policies and procedures
  • Maintain contact lists
  • Book and manage travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with other administrative assistants to handle requests and queries from senior managers
  • Participate in event planning and support
  • Perform all reception area duties such as receiving incoming calls, taking messages, accepting deliveries, and greeting visitors
  • Assist with meeting setup, which includes moving tables and chairs as needed
  • Support other administrative team members
  • Various projects as assigned

Minimum Qualifications

  • Minimum 2 years of experience supporting a mid to large sized business in an administrative capacity
  • Previous experience managing schedules, booking travel, and providing general support for a Director-level or above employee
  • Ability to adapt to changing priorities and project deadlines
  • Exceptional written and oral communication skills; excellent grammar, editing, and proofreading skills
  • Excellent skills in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
  • Professionalism, poise, punctuality, and reliability
  • Exceptional formatting and document preparation skills
  • Demonstrates initiative, is an independent thinker, self-starter, and a problem solver
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Strong organizational skills with the ability to multi-task

Preferred Qualifications

  • Bachelor's degree
  • #LI-MC1

About Relativity

Relativity has over 160,000 users in 40+ countries from organizations including the U.S. Department of Justice, more than 70 Fortune 100 companies, and all of the Am Law 200. Relativity's cloud solution, RelativityOne, offers all the functionality of Relativity in a secure and comprehensive SaaS product. Our company has also been named one of Chicago's Top Workplaces by the Chicago Tribune for seven consecutive years. If you’re ready to grow with us, we’d love to hear from you. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.