Kroll Uses Relativity Contracts to Cut Review Time from Months Down to Weeks

How did they do it?

• Automated metadata extraction from 15,000+ legacy contracts
• Built and deployed custom generative AI prompts to ensure accuracy and consistency across large data sets
• Centralized previously dispersed legacy contracts into a single, searchable repository
• Dramatically reduced attorney review hours, resulting in substantial time and cost savings

Transforming Legacy Information into Insight

In today’s fast-moving business environment, timely and efficient access to key commercial information is critical. But what happens when valuable data is locked inside legacy contracts spanning more than 50 years?

Kroll Discovery Solution’s client faced this exact challenge. The team needed to centralize thousands of historical agreements to give their legal and business users the ability to quickly search and access documents by category and retrieve relevant information. More than 20 specific data points needed to be extracted and structured from each contract.

With over 15,000 legacy contracts – many available only as scanned copies – the project wasn’t going to happen with human expertise alone. The team needed the right technology.

Where Automation Meets Expertise

As a Relativity partner for more than a decade, Kroll has achieved over 40 Relativity certifications, as well as both the Contract Review and Cybersecurity competencies as part of their transition to Relativity Gold Provider Partner status. Kroll had the proven experience and expertise to deliver a scalable solution to accelerate the organization’s contract review and data extraction process.

And they had the right tool for the job: Relativity Contracts.

With Contracts, Kroll could automate metadata extraction across the entire contract population, eliminating the need for traditional manual data entry. Additionally, the team built and deployed custom AI and generative AI-based prompts to identify and extract critical clauses – such as termination, renewal, and governing law – ensuring accuracy and consistency at scale.

To support quality assurance, Kroll enabled targeted, streamlined validation by contract subject-matter experts using custom access workflows. This approach allowed Kroll to maintain precision without relying on labor-intensive review methods.

The result was a technology-first pipeline that dramatically accelerated review timelines, reduced attorney hours, and enhanced the consistency and defensibility of extracted data.

From Contract Chaos to Contract Clarity

By combining Relativity Contract’s automation capabilities with their investigative and analytics expertise, Kroll transformed a highly complex legacy data challenge into a swift, structured, and productive process that delivered key insights.

Kroll centralized thousands of previously scattered contracts into a single, well-organized repository, enabling faster access, improved searchability, and a clearer understanding of contractual obligations across decades of operations. Best of all, the team reduced review and data extraction timelines from months down to weeks – resulting in significant cost savings, enhanced data accuracy, and substantially better visibility into their contractual landscape.

“By combining human oversight with the power of Relativity Contracts, Kroll turned what seemed like an unthinkable challenge into a streamlined, accurate, and efficient process. Our commitment to leveraging advanced technology while maintaining precision and accountability ensures we deliver exceptional outcomes for our clients.”
JYOTI SINGHAL, Kroll, Discovery & Analytics Solutions