From 2 Months to 2 Weeks: MCS Group Cuts Review Costs by 80% with RelativityOne

How did they do it?

• Reduced the document set by 97%, narrowing the review to just 20,000 documents – using Processing and Analytics to cut through the noise
• Cut processing time by 70%
• Pinpointed 80 relevant custodians in a fraction of the predicted time
• Responded to the full inquiry significantly faster – without sacrificing defensibility

The Shoe Didn't Fit. RelativityOne Did.

When a national insurance carrier faced complex litigation involving a large number of custodians at a medical facility, the original vendor proposed an overly complex and time-intensive e-discovery approach. Their plan required a prolonged identification phase – estimated at two months – just to determine scope and investigate which custodians’ data to collect.

The prior vendor’s heavily consultative process fell short, with inefficient workflows, inflated costs, and unnecessary delays during early case assessment. So the client turned to MCS Group, a legal data intelligence service provider specializing in efficient legal data workflows for complex litigation and investigations. MCS Group called on RelativityOne to do the improbable – complete accurate, cost-effective review and production in a fraction of the time proposed by the previous vendor.

Turning Mountains of Data into Relevant Insights – in Unbeatable Time

RelativityOne unlocked efficiency from the get-go – making it possible to combine the identification and collection processes into one unified workflow. Working closely with the client’s IT team, MCS Group identified the right data to collect, rather than incurring the cost of collecting 150 mailboxes.

In one of the most crucial and time-sensitive steps of e-discovery, the team leveraged Processing and filtering workflows in RelativityOne to reduce the initial document set by 97% – leaving 20,000 documents to review. In doing so, they cut processing time by 70% and blew the vendor's timeline out of the water. Further features like Analytics allowed the client to sort through this complex mountain of data and rapidly identify 80 relevant custodians.

Having been given an initial investigation timeline of two months from a previous vendor, the MCS Group and client team were thrilled to expedite the entire process, in just over two weeks.

In addition to an impressive timeline and defensible results, MCS Group drove 80% cost savings for their client. RelativityOne reduced consulting time, review volume, hosting time, the breadth of tools needed, and the overall project timeline – without ever sacrificing quality.

RelativityOne eliminated unnecessary steps and reduced the redundancies that come with using multiple tools. The client was equipped with everything they needed to manage their large data set in one single platform.

Paving a Path for Better Legal Work

The benefits of using RelativityOne are plentiful – and measurable. The team saw faster time to insights, significant reductions in overall litigation costs, and improved efficiency in identification, collection, and review.

Most importantly, MCS Group never compromised defensibility or accuracy. The client was looking for a more streamlined, manageable approach than what had been proposed – but ultimately needed a solution they could trust, especially given the size and complexity of the custodian pool. MCS Group delivered with confidence in RelativityOne to get the job done fast – and well.

Ultimately, MCS Group trailblazed a more streamlined and predictable discovery process, utilizing the power of RelativityOne to enhance client confidence and trust and strengthen the partnership.

This approach sets a precedent for handling similar matters – favoring streamlined, integrated workflows over fragmented, consultative models. As trusted partners, MCS Group looks forward to pushing RelativityOne further, identifying new legal data intelligence use cases and providing incredible results.

"RelativityOne significantly improved the case team’s ability to rapidly respond to the entire inquiry. By completing all of the review work in the time that was expected to simply collect the data, the team improved both their posture with the other side and their understanding of the facts. In litigation, time is irreplaceable and with the right tools, we were able to provide our client with powerful advantages that will lead to the best results."
Brian Marshall, Managing Director of eDiscovery, MCS Group