Supplier Code of Conduct
Relativity is committed to conducting its business in an ethical, legal, and socially and environmentally responsible manner (“Relativity’s Commitment”). Relativity’s Commitment builds upon our core values. Those values include taking seriously our commitment to the principles stated in this Supplier Code of Conduct, including Diversity and Belonging (IDB), and inclusion. Relativity expects its suppliers to share in Relativity’s Commitment and, therefore, has established this Supplier Code of Conduct.
This Supplier Code of Conduct applies to any organization that engages with Relativity to supply goods or services to Relativity, its clients, or has entered any other business relationship with Relativity (including collaboration and developer relationships) (“Supplier”). Relativity takes failure to comply with this Supplier Code of Conduct seriously. Any violation of this Supplier Code may result in any of the following or other, similar actions, up to and including asking the Supplier to provide documentation reflecting compliance with its terms, recommending or requiring corrective action from the Supplier, or termination of the Supplier contract.
Suppliers are expected to:
- Support Relativity in fulfilling Relativity’s Commitment; and
- Create and regulate its own supply chain and policies that align with the expectations under this Supplier Code of Conduct.
Compliance with Applicable Laws, Regulations and Published Standards
Nothing in this Supplier Code of Conduct is designed to replace more stringent provisions in any contractual relationship between the Supplier and Relativity, or the obligations of applicable law. Where there is a conflict between this Supplier Code and the terms of a contract, Supplier shall abide by that commitment that furthers the principles of this Supplier Code to the greater degree.
The Supplier must comply with all applicable laws, codes and regulations of the jurisdictions in which they operate. This includes, but is not limited to, laws and regulations relating to environmental, occupational health and safety, and labor practices.
Furthermore, Supplier must require their own suppliers (including temporary labor agencies) to do the same.
Ethical Business Practices
Supplier shall conduct their businesses in an ethical manner, including at least the following as part of its operations and practices:
Supplier Personnel. Supplier shall endeavor to establish a confidential process to enable its personnel to report incidents of unethical behavior.
Fair Trade Practices. Supplier shall not engage in collusive bidding, price fixing, price discrimination or other unfair trade practices.
Supplier Diversity. To underscore Relativity’s Commitment to IDB, Relativity expects Supplier to make its own commitments to IDB that support the view that diversity is a strategic business advantage.
Gifts, Entertainment, and Hospitality: Supplier shall not offer, accept, or solicit any gifts, entertainment, or hospitality whereby there is reason to believe, or a reasonable and informed third party would likely conclude, that there may be intent to improperly influence decisions or impair objectivity related to its business dealings.
Conflict of Interest: Supplier shall not allow bias, conflict of interest, or inappropriate influence of others to override its professional judgments and responsibilities. Supplier is expected to voluntarily declare any such conflicts involving Relativity personnel, both during the onboarding process and during the relationship, should such a conflict arise.
Labor Standards and Human Rights
Humane Treatment. Supplier shall treat workers with dignity and respect and not subject them to demeaning conditions.
Harassment. Supplier shall foster a culture and workplace that does not tolerate harassment, including sexual harassment, threats of harassment, or retaliation for reporting harassment.
Forced Labor. Supplier shall not use forced or involuntary labor nor demand work/service from an individual under threat or coercion. Work must be conducted based on freely agreed terms. Supplier shall not withhold or destroy, conceal, confiscate, or deny access by workers to workers’ identity or immigration documents. Supplier shall not require nonprofessional migrant workers to bear any costs or fees associated with their recruitment, travel or migration processing.
Child Labor. Supplier shall not exploit child labor and shall not employ any workers under the age of 15 or the minimum legal working age. Employment of workers under the age of 18 should not interfere with their compulsory education and should not, by the nature of the work or the circumstances in which it is carried out, be likely to harm their health, safety, or morals.
Discrimination. Supplier shall foster a culture that seeks to promote equal opportunity for all and does not tolerate discrimination based on gender, race, religion, age, disability, gender identity, sexual orientation, or any other categories protected by applicable law. Job candidates and employees are expected to be evaluated based on their ability to perform the job.
Working Conditions. Supplier shall meet applicable legal standards regarding working conditions across its entire workforce, including relating to the payment of the minimum legal wage or a wage that meets local industry standards; the observation of legally mandated break and rest periods; and the health and safety of the workers in the workplace.
Freedom of Association and Nonretaliation. Supplier should nurture an environment where business standards are clearly understood and there are clear channels for individuals to communicate openly with management without threat of retaliation, intimidation, or harassment. Additionally, Supplier should respect the legal rights of workers to freedom of association and not hinder the rights of workers to legally organize and join associations.
Workplace Safety. Supplier shall provide their employees with a safe and healthy working environment to help prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or because of the operation of the Supplier. As applicable, Supplier may, among other things:
- Provide training for occupational health and safety.
- Create a system for injury and illness reporting.
- Identify, evaluate, and control worker exposure to physically demanding tasks, including manual material handling and heavy lifting, prolonged standing and highly repetitive or forceful assembly tasks.
- Provide medical treatment and/or compensation to injured/ill workers arising during work for Supplier.
- Identify, evaluate, and control worker exposure to chemical, biological and physical agents. When hazards cannot be adequately controlled by engineering and administrative means, workers are to be provided with appropriate personal protective equipment.
Supplier is encouraged to improve resource efficiency and reduce resource consumption including excessive use of raw materials, energy, water, and fuel. Supplier is expected to make reasonable efforts to reduce levels of waste generated in its business operations, and to increase reuse and recycling. Such efforts may also include the use of innovations and practices that reduce negative consequences of its business operations.
In connection with its compliance with environmental laws and regulations applicable to its business operations, Supplier may take steps to include, among other things:
- Obtaining and maintaining environmental permits and timely filing of required reports.
- Proper handling and disposition of hazardous materials.
- Monitoring, controlling, and treating discharges generated from operations.
- Providing reasonable information to Relativity, as and when requested, to support any environmental monitoring and reporting activities that are relevant to or include the Supplier responsibilities.
To report concerning behavior or a suspected violation of this Supplier Code of Conduct, please engage your primary Relativity contact. If that is neither possible nor appropriate, please report to Procurement@relativity.com.