Challenged with a one-month deadline on a 1.4 million document set with just three reviewers, icourts integrated active learning into their workflow to save their cost-sensitive client nearly 28,000 hours of review time and upwards of $5 million.

As an Australian company was going through a liquidation, a law firm was appointed by the insurer of the company to analyze claims made by its former directors and auditors. Working alongside the law firm to commence a proceeding against the company, icourts inherited a 1.4 million document dump from the liquidators—including a mix of emails, Excel files and financial reports. With little time to spare, the icourts team took an innovative approach for their cost-sensitive client.

“There were some initial challenges for us at the start of this case,” explained Matt Lan, director of Relativity consulting at icourts. “The volume of data was quite large, and we weren’t sure what we were looking for.”

With a court-mandated one-month deadline, the small team of three had to get through 1.4 million documents.

To start looking for clues to assess case strategy and any potential exposures, icourts applied a combination of search terms reports and clustering to narrow down the document count. This initial strategy, coupled with near-duplicate identification, helped to cull the document count to 100,000.

“We didn’t have the luxury of time, and we couldn’t afford to have lawyers to continue to chip away at the document count,” Matt said.

Enter active learning. With it, reviewers only had to code 1,500 documents as the system was serving up the most relevant and responsive documents. Along the way, reviewers had real time access to responsive rates to gauge progress and accuracy.

After 11 days, icourts assisted the law firm in providing their findings back to their client: a small set of documents with potential issues to analyze before moving forward with case strategy.

“Integrating active learning into our workflows provides our team with a great deal of confidence,” Matt said. “By having instantaneous access to responsive documents, we’re not only saving our clients time and money, but we’re able to free up associate time and still meet deadlines in record time.”

“Integrating active learning into our workflows provides our team with a great deal of confidence. By having instantaneous access to responsive documents, we’re not only saving our clients time and money, but we’re able to free up associate time and still meet deadlines in record time.”

elaw

icourts is a law firm and legal technology consultancy covering the full breadth of the electronic discovery process with tailored solutions and proven, tested, and defensible practices. The volume and complexity of evidence is rapidly increasing as businesses rely more on technology. icourts helps their clients respond to real-life problems with flexibility, competence, and technical expertise.